Facilities Manager

Job Locations US-NY-Brooklyn
Posted Date 1 month ago(11/8/2023 10:32 AM)
# of Openings
Facilities Management


Large facilities management corporation based in New York is looking for a Facilities Manager to support a small private school (K-8 client) in Brooklyn, NY.  


Position Summary

  • Director of Facilities is responsible for the oversight of all campus and facility operations including Facilities, Grounds, Custodial Services and Project Management. Position reports to the CSG District Manager.
  • Manages all the aspects of externally contracted vendors and department personnel management including motivation/team building, performance evaluations, training/development, productivity, accountability, discipline, and mentoring
  • Develop and maintain a consistent department image by producing a quality customer-service-oriented maintenance service
  • Develops and manages the annual operating budgets
  • Reviews and approves invoices and requests
  • Conduct regular inspection of all school facilities, grounds, and equipment to ensure high standards of safety, attractiveness, and cleanliness campus wide
  • Establishes and updates procedures for maintenance, repair and/or replacement of facilities, grounds and equipment with a sensitivity to school seasonal and operational needs
  • Responsible for the CMMS (computerized maintenance management system): assignment, oversight, and follow-up to ensure quality control and the timely, cost-effective execution of all work orders
  • Management of the Preventive Maintenance programs to ensure Preventive Maintenance is performed and documented as required.
  • Works closely with Academics, Admissions, Advancement, Athletics, and the Administration for all events on campus and represents the department by building relationships with all constituencies

People Management and Development

  • Recommends staff recruitment, selection, promotion, advancement, corrective action and termination including preparing and delivering performance appraisal for staff
  • Plans and monitors appropriate staffing levels and utilization of labor, including overtime
  • Drives employee engagement through motivational, inspirational and company recognition programs
  • Communicates between various shifts to ensure completion of responsibilities and tasks
  • Trains workers in methods and procedures and proper operation of equipment and develops personnel for multiple positions/duties
  • Issues supplies and equipment to workers to ensure quality and timely delivery of services
  • Daily inspection (QCIs – quality control inspections) and follows through on all assignments, directives and projects to ensure task completion


  • Bachelor's degree or equivalent experience preferred
  • At least 5 years of experience in facility/building/property management, construction management, and/or plant engineer (preferably in an educational setting), with a minimum of 5 years in a supervisory capacity
  • Hands-on experience in at least two technical trades (plumbing, carpentry, mechanical, electrical, roofing, HVAC and/or other building trades)
  • Experience leading facilities teams (custodial services, skills trade, construction projects, etc.) and working with senior leaders and in collaboration with a broad constituency
  • Strong skills with Microsoft office suite (EXCEL, Word) and Google Workspace (Google Drive, Docs, Sheets, etc)
  • Experience in CMMS software program(s) and operating Building Automation/Energy Management Systems
  • Familiarity with database management, data input, and MS Project preferred


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