Large facilities management corporation based in New York is looking for a Facilities Manager to support a small private school (K-8 client) in Brooklyn, NY.
Responsibilities
Position Summary
Director of Facilities is responsible for the oversight of all campus and facility operations including Facilities, Grounds, Custodial Services and Project Management. Position reports to the CSG District Manager.
Manages all the aspects of externally contracted vendors and department personnel management including motivation/team building, performance evaluations, training/development, productivity, accountability, discipline, and mentoring
Develop and maintain a consistent department image by producing a quality customer-service-oriented maintenance service
Develops and manages the annual operating budgets
Reviews and approves invoices and requests
Conduct regular inspection of all school facilities, grounds, and equipment to ensure high standards of safety, attractiveness, and cleanliness campus wide
Establishes and updates procedures for maintenance, repair and/or replacement of facilities, grounds and equipment with a sensitivity to school seasonal and operational needs
Responsible for the CMMS (computerized maintenance management system): assignment, oversight, and follow-up to ensure quality control and the timely, cost-effective execution of all work orders
Management of the Preventive Maintenance programs to ensure Preventive Maintenance is performed and documented as required.
Works closely with Academics, Admissions, Advancement, Athletics, and the Administration for all events on campus and represents the department by building relationships with all constituencies
People Management and Development
Recommends staff recruitment, selection, promotion, advancement, corrective action and termination including preparing and delivering performance appraisal for staff
Plans and monitors appropriate staffing levels and utilization of labor, including overtime
Drives employee engagement through motivational, inspirational and company recognition programs
Communicates between various shifts to ensure completion of responsibilities and tasks
Trains workers in methods and procedures and proper operation of equipment and develops personnel for multiple positions/duties
Issues supplies and equipment to workers to ensure quality and timely delivery of services
Daily inspection (QCIs – quality control inspections) and follows through on all assignments, directives and projects to ensure task completion
Qualifications
Bachelor's degree or equivalent experience preferred
At least 5 years of experience in facility/building/property management, construction management, and/or plant engineer (preferably in an educational setting), with a minimum of 5 years in a supervisory capacity
Hands-on experience in at least two technical trades (plumbing, carpentry, mechanical, electrical, roofing, HVAC and/or other building trades)
Experience leading facilities teams (custodial services, skills trade, construction projects, etc.) and working with senior leaders and in collaboration with a broad constituency
Strong skills with Microsoft office suite (EXCEL, Word) and Google Workspace (Google Drive, Docs, Sheets, etc)
Experience in CMMS software program(s) and operating Building Automation/Energy Management Systems
Familiarity with database management, data input, and MS Project preferred