P3Hired

Executive Assistant

Job Locations US-DC
Posted Date 1 week ago(1/13/2022 3:55 PM)
ID
2022-1233
# of Openings
1
Category
Administrative/Clerical

Overview

The Levy Group, a Georgetown based real estate investment, development and management company is seeking a bright, energetic Executive Assistant for its CEO, Richard H. Levy. This position works directly with Mr. Levy on his professional, personal and not-for-profit commitments. The position also collaborates with the Director of Operations, the Director of Accounting for the Levy Group and the Project Director of the Four Seasons Residences Project. This is a hands-on position in a small dynamic office environment that operates within normal working hours. The successful candidate is an intellectually curious and resourceful professional with excellent follow-through skills and the ability to anticipate the executive’s needs. The candidate must also possess extraordinary organizational, computer and writing skills. A background or strong interest in real estate, urban planning, design and the arts is a plus.

Responsibilities

Provide high-level administrative support to CEO:

  • Manage CEO’s calendar, travel and correspondence.
  • Prepare, check and process expense reports.
  • Assist CEO with real estate related projects: retail leasing and development.
  • Work with CEO in his various responsibilities on the not-for profit boards of New York Live Arts, Georgetown Heritage, Georgetown Business Improvement District (BID) and the Levy Family Foundation.
  • Coordinate maintenance items amongst three personal residences with contractors and staff.
  • Schedule personal appointments and reservations.

Provide high level administrative support for company:

  • Help develop and maintain website for The Levy Group.
  • Create and update tenant and property files both electronically and in hard copy.
  • Format complex leases and ready them for execution and follow-up.
  • Track construction projects from permitting through completion.
  • File corporate documents, leases, records, and correspondence.

Provide Office Management support for the company:

  • First point of contact on phones and in person office meetings.
  • Assess and order office supplies, snacks and beverages.
  • Maintain copier and postage meter.

Work with the CEO and Project Director on the Four Seasons Residences Project:

  • Coordinate meeting schedules involving CEO, his counterparts in related companies and key government officials.
  • Assist in the development and handling of confidential documents, plans and correspondence.
  • Assist in the coordination of the sales and marketing efforts.
  • Ensure appropriate logistical support: secure meeting rooms and necessary AV equipment, prepare printed materials and video presentations, arrange catering when necessary.

Qualifications

  • BA/BS
  • 5+ years working in a similar or complementary capacity.
  • Highly proficient in all MS Outlook, Word, Excel and PowerPoint; computer and technologically savvy.
  • Ability to think critically, work independently and take initiative in a fast-paced, deadline-driven environment.
  • Ability to respond quickly to changing priorities and anticipate new challenges.
  • Proven skills in building effective working relationships and the ability to interact with top leaders in business, government and entertainment.
  • Great sense of humor.

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